Disastrous Opening to the Conference



It started 20 minutes late
A full day conference will likely get behind schedule at some point during the day. It starts with a three minute delay, then a presentation that’s five minutes too long, a break extends an extra 12 minutes,  unexpected announcements steal seven minutes, a sponsor drones on forever… Surprise, surprise – by late afternoon your conference is running 20 to 40 minutes behind schedule.

Imagine starting the day 20 minutes behind schedule. When the program finally started at 9:20am there was neither explanation nor an apology. That didn’t feel like a good start to the day. The audience could only wonder when the day might end.


“How are you guys?”
That was the opening statement from the conference chair at 9:20 am. That’s a ridiculous question at any time because no one can answer that question. No one can speak on behalf of the group. That question is usually posed to satisfy the speaker. The speaker will assume that everyone is happy simply because there is no answer and no one feels qualified to answer on behalf of the group.

I was tempted to shout out “I’m annoyed that you’re starting late without an apology and explanation. I’m also insulted that you posed such a ridiculous question. When you ask, ‘How are you?’ Do you really want the truth?” But I restricted that to my inside voice.

Naturally, there was no reply to his stupid question. He probably didn’t care or even realize that we might feel annoyed with the delayed opening.

The second annoying thing about his question was the phrase “You guys” because that’s trailer trash talk. The major portion of the audience was university students who expected to enter employment in the business world. If they hope to earn respect they will need to clean up their use of colloquial language. When speaking to a group the correct term is “you”.

The smaller portion of the audience was representatives from business.  To the students these people might become advisors, mentors, recruiters and future employers. They might already be judging the students based on first impressions.


20 Members of the Team Introduced Themselves
The conference chair then called upon each of his conference team to introduce themselves to the group. Perhaps he thought that portrayed him as a team player. Instead, it was an agonizing waste of time. I appreciate that they were volunteers and deserved recognition but this wasn’t the time or best way to recognize them. I believe this choice demonstrated poor leadership and decision making skills.


“Welcome Everyone”
After the lengthy round of self-introductions this was the next phrase from the conference chair.

If he wanted to welcome us then his first words should have been “Welcome”. That would have been more effective than “How are you guys?”


“We Worked Really Hard”
Instead of stating the benefits of attending the conference he delivered this lame claim of effort. That phrase is either an excuse or a plea for appreciation. Who cares how hard you worked? That’s not important.  What can you deliver? How will we benefit? What’s in it for us?


Hello
Finally, the opening keynote speaker was introduced. His opening slide was the word “Hello”. What a thoughtless opening slide! Perhaps this speaker had never delivered a keynote speech. Why was he the keynote speaker? Apparently he was the CEO of a successful advertising agency. During his presentation he chronicled his rise in the advertising industry through several agencies before launching his own company. He offered important insights about connecting with your market and delivering your message. He didn’t demonstrate that in his presentation.


“So, what I’m gonna try to do…”
After the Hello slide, this was his opening line. How terrible! The opening line of your presentation, especially a keynote speech must engage the audience and create anticipation to hear your message.

Would that line grab your attention? Would you immediately sit up in your seat and be poised to listen to the rest of the story?

There are several mistakes with that line.
It’s trash talk – starting with the word “so” and using the slang “gonna”.
It’s vague and a waste of seven words.

“Try” sounds apologetic and uncertain. Do you remember Yoda’s thoughts on the word Try?

“Do or do not. There is no try.”
Yoda


The speaker’s opening line was about himself and his efforts – not about the audience. You’d think that an advertising expert would know the importance of talking about your audience.

What do you do when you’re bored in a meeting? Perhaps you check the time or your messages. I glanced at my watch noticed that we were 58 minutes into the program. My consoling thought was “Good thing I wasn’t planning to stay all day”.


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