Showing posts with label executive speaking. Show all posts
Showing posts with label executive speaking. Show all posts

What Did Meg Whitman Really Mean?


As CEO of your company, your words are important. The messages that you deliver in public are evaluated by your investors, staff, suppliers, customers, competitors, marketplace and media. People will judge you and your company by your words. They might misjudge your message. That’s why it’s important to thoughtfully choose your words to convey the right intended message. This advice applies to both spoken and written messages.


This statement from Meg Whitman, CEO of HP Enterprise, offers a practical review of what not to say. It wasn’t an idle retort. This appeared as a status update on her Linkedin profile. The smiling photo that accompanied the message suggests that she was both comfortable and pleased with the statement. She might feel differently after reading this review.

Let’s analyze her words and explore the possible unintended messages.


“I want to be crystal clear”

That seems like a good opening statement. Unfortunately, the rest of the statement drastically clashes with this well-sounding promise.


“HPE is not getting out of software”

That’s easy to understand and sounds clear. If she had stopped at this point, it would have been crystal clear, believable and memorable.

But she continues and muddies it up. By the time you read the full statement you’re likely confused and annoyed. When you glance back at the innocent looking opening phrase (I want to be crystal clear) you would be justified in labeling it a lie. If the first statement is shown to be a lie then everything else is deemed to be part of the lie.


“Moving forward”

This phrase is an overused cliché that is meaningless. It adds nothing of value or understanding to the message. It’s a silly phrase because it suggests that we might also move backward. If you’re feeling bold, the next time a speaker starts their sentence with this phrase, interrupt the person and ask, “And what are your plans for moving backward?”

I suggest that this phrase be banned from your lexicon. Park it alongside the verbal nuisances umm and ah.



“we will double down”

This curious phrase is from Black Jack. When a player chooses to “doubles down” she is doubling her bet and agreeing to accept only one more card. Is Meg using this analogy to suggest that HPE will double their investment in some part of the business? Was she talking about Research and Development, Marketing or executive compensation?

It that’s what she meant, it would have been clear to say “We will double our investment in product development”.

Perhaps Meg got her Black Jack analogies confused. Maybe she was referring to the splitting of the company into two separate entities, HP INC and HP Enterprise. That Black Jack move is called “splitting pairs”.

What did she really mean by saying “double down”? Perhaps I’ve misinterpreted the Black Jack analogy and she was merely thinking about a KFC sandwich.



“on the software capabilities”

This phrase follows the “double down” comment. The noun here is “capabilities”. Does she mean that they will double the capabilities of their software? Will they make it twice as fast?
Will each software product expand to have twice the number of features or capabilities? Will they simply double the fees?


“that power and differentiate our infrastructure solutions”

This appears to be a phrase clearly intended to confuse the reader and obfuscate the message. Because it continues the sentence, this phrase is a qualifier for the preceding part. In other words, she’s only talking about doubling down on software capabilities that power and differentiates the infrastructure solutions – but none of the other software capabilities. I don’t know if there are others, but there must be if she needs to qualify the capabilities with this phrase.

I don’t understand what the word “power” means in this context. The word “differentiate” suggests that she’s only talking about HPE products that are distinct within the market. Does that mean she plans to discontinue products for which there are competitive alternatives? “Infrastructure solutions” sounds like a wiring problem or a blown fuse.


“and are critical in a cloud environment”

This is an additional qualifier to the software capabilities. That suggests that the only capabilities she’s addressing are the ones that satisfy the previous criteria plus this one. Again, I don’t know the intended context here. Perhaps she means security. If you mean security, say security. If you’re not sure what you mean, say nothing. Imagine how refreshing that would be.



Time to Examine the Cards

What did Meg Whitman really mean? Who knows? We don’t know what the intended message was or who it was intended to influence. What was the purpose of issuing this statement?  What precipitated this statement? From my perspective, the message was confusing, annoying and dishonest. Perhaps we’ll soon see a retraction or clarification of this “crystal clear” message.





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Superior Presentations - 12 simple tips to deliver Superior Presentations

12 simple tips to deliver Superior Presentations
This ebook captures the first 12 tips in this series of powerful presentation tips. You can claim your copy on Amazon for less than one dollar. That's less than ten cents a tip. Go and grab your own copy now by clicking here.


Get your ebook here
 

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Pursuit of the Perfect Presentation


Perfect 10 - Bo Derek - Pefection
It doesn't exist. It will never happen. You won’t deliver the perfect presentation. However you can deliver a successful presentation that is less than perfect.

Success should be your goal – not perfection. Success is achievable.

Define the success of every presentation you plan to deliver in terms of this three part question.

What do you want people to think, feel or do as a result of your presentation?

The purpose of your presentation is to move people. If you did – it was successful. Don’t waste your effort on chasing perfect – simply move people in the direction that you want.

Define success before you create your presentation and you will avoid tangents. Be clear on your definition of success while presenting and you will stay on target. Most importantly if you know what’s important you are more likely to get to your destination.

Don’t fret about perfection. Focus on success. Don't work for a perfect 10.

What do you want people to think, feel or do?

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How to Close Your Presentation

Close your presentation
The close to your presentation is the last thing that your audience hears. It is the last impression, therefore it could be memorable if you make it powerful.

The close to your presentation should direct people in the direction that you have been nudging them throughout your presentation.

Make it clear in your close what you want them to do next.

When writing the closing to your presentation consider that someone wakes up or arrives late and only hears your close. Will they know what to do next?

For those reasons it's good to include a summary or call to action in your closing statement.


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Open Your Presentation Like Restaurant Greeters

How to open your speech?

The opening to a speech is often overlooked - yet it is so important because it is the first impression that the audience has of you and your presentation.

The two fellows on my right were the greeters at a middle eastern restaurant. They served as perfect examples of what the opening of your presentation should do.

Think of your presentation opening as the store-front or lobby of a retail shop.

The opening of your presentation should do these three things:

  • Grab Attention
  • Build Rapport
  • Set Direction

When we entered this restaurant these two greeters grabbed our attention with their colourful costumes and contrasting size.

They built rapport with their smiles, bowing and gestures of welcome.

They set the direction for the experience that we could expect from this restaurant with their welcoming presentation. We knew that we were in for an exotic experience that would go beyond good food.

That's what the opening to your presentation needs to do - every time you speak.

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Impromptu Speaking


Impromtu Speaking
Don't wing it. Always be prepared to deliver an impromptu presentation.

Sometimes you might be asked to deliver comments or a presentation without advance notice. You might be tempted to think on your feet. I strongly suggest that you do not think on your feet. It is easy to get yourself into trouble. Instead always be prepared to speak on very short notice. Impromptu speaking is similar to regular presenting – in that both are based on skill development. The better you know and practice the techniques the more it looks like talent.

Here are some techniques to help you with impromptu speaking.

  • Have some favourite stories ready to use at any time. 
  • Rehearse them well so you can tell them easily. 
  • Prepare some of your best stories for different time frames, eg a 45-second version and a three minute version.
  • Quickly write three points on an index card – then talk about those points.
  • Decide on the one thing that you want to get across – and deliver that message.
  • Conduct your speech as an interview with yourself. 
  • Ask rhetorical questions – then answer them.

Don’t think on your feet – instead be prepared


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How to Deliver Bad News

Giving Bad News in Your Presentation

Tips for Giving Bad News

iBe well rehearsed.
iBe objective - focus on the issue.
iLook and sound confident.
iStand still and avoid making big gestures.
iMaintain steady eye contact.
iDemonstrate empathy – not sympathy.
iBe brief. Explain the cause and the decision.
iBe clear. Be direct. Don’t use vague metaphors.
iAnnounce if you will take questions and the rules.
iIf you plan to be available for private discussion – tell them when and how.
iClarify the next step.
iAfter you have given the bad news, pause to allow the message to sink in.
iBe prepared for an angry backlash – and don’t react.
iHave assistants prepped and ready to help with the unexpected.



Don't do any of these
iDon’t appear to be seeking audience approval.
iDon’t lie, exaggerate or undervalue the impact.
iDon’t state “This will hurt me more that you” or “I know how you feel.”
iDon’t blame. Take credit for your own decisions.
iDon’t shed crocodile tears.
iDon’t be glib. Don’t try to be funny.
iDon’t mix bad news and good news. That confuses the message.


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Six Words to Summarize Your Presentation


Can you summarize your presentation in six words? If you know your message, you can state it in a few words. If you need 30 minutes to explain it, then you really don’t know it. What would you do if the decision maker said, “You have six words – go.”

Enjoy these six word presentation summaries:

Buy low, sell high, discover how

Stop wasting money on expensive advertising

Join us for weekly breakfast networking

Think about it before you speak

Never, never give up. Call us

Don’t drink and drive. Arrive alive

Find the right mate for you

You can fight cancer. Donate today

Success is simple but not easy

Problems are opportunities but often overlooked

Love your customers. Attract them back

Buying insurance sucks. Being without devastates

Seatbelts saves lives, maybe yours

Help those who can’t help themselves.

Relax. Enjoy. You are getting older.

Don’t stop questioning. We need you.

Imagine, say it in six words

Add your six word message below.


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What the &*+#@*


Is it okay to use or imply curse words when you present?

The person asking this question, suggested using slides with these words:

B#tch
B@st&rd
Sh*t

His purpose was to generate a laugh.

My answer to this question is “no, it’s not okay”.

The cost of the laugh is too high. For the sake of a possible few-second laugh you risk:

  • Offending at least one or more of your audience
  • Being permanently labelled as insensitive and obscene by your audience
  • Alienating some of your former listeners
  • Losing the respect of key decision makers
  • Losing the sale
  • Missing out on future opportunities
  • Tarnishing your expertise
  • Being remembered for the wrong things
  • Attracting people who think and speak in those terms
  • Being quoted for the wrong reasons


Just imagine that the media stepped into the room to witness your offensive message then left. What would they remember and report?



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The Shocking Truth About What Your Teachers Told You About Answering Questions


4 lies about how to answer questions in your presentations. George Torok

How to Answer Questions in Business Presentations: Your Teachers Lied to You

If you remember your school teachers you probably recall a few favorites and some ogres. Most of them meant well but they gave you bad advice when it comes to you delivering a business presentation.

It was elementary and later high school where we were indoctrinated with the rules of answering questions. Some of those rules are misguided. You might need to break your blind obedience to these rules.


Lie #1: Never start a sentence with “Because”

It is grammatically correct to start a sentence with the word “because”. Your teachers simply wanted you to include a little more thinking and preamble into your reply so they lied to you.

Ignore this rule and feel free to start a sentence with “Because”. If it helps, recall the Beatles song, “Because” which starts with the phrase, “Because the world is round, it turns me on.”


Lie #2: You must answer the question now

No, you don’t. There might be times during your presentation when questions are simply interruptions. You don’t need to answer the question if that disrupts your message. I’m not saying you should ignore the question. Just be aware of the whole environment and flow of your presentation. Perhaps you nod at the person to acknowledge their request or you might simply say, I’ll take your questions in a few minutes.


Lie #3: You must answer the question

This is the most shocking truth that might be most difficult to believe. You don’t need to answer the question that was asked - at all.

You don’t need to answer it:

If it was a trap question:

When did you stop beating your dog?


If it was an attack question:

Do you deny that you stole from the treasury?


If it was a frivolous question:

Boxers or briefs?


How can you deal with these?

Remain calm and say:
  • Next question please.
  • Let’s move on to serious issues.
  • Please don’t waste our time with ridiculous questions.
  • The topic today is ...
  • The real question is ...


Lie #4: Look me in the eye when you answer my question

If you are talking to one person, follow this rule because you will look more believable.

However, when talking to a committee or an audience you are always talking to many even if one person asks most of the questions. Everyone in the room is listening to your answers and evaluating you. While answering a question in a group setting, make eye contact with a few people while delivering your answer to include them all in the conversation. After you have answered the question, look confidently back at the person who asked the question.

If you are questioned by a lawyer in a courtroom, look at the judge or jury while answering the question. They are the decision makers.




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Select Better Words for Your Presentation

Use Shorter Words and Phrases
The most powerful words in our language tend to be short. For example: love, war, sex, food, hate, fun, money, power. If a sentence is so lengthy that you have to stop to take a breath, it will be too long to be understood. Break long sentences and phrases into shorter ones. What words can you eliminate to clean up your speech? Do they cloud or clarify the message you are trying to convey? Work on this in your daily business correspondence and it will automatically rub off in your speech.

Action Verbs
In most cases verbs are better than nouns and action verbs are far better than passive verbs. Good action verbs are: build, climb, call, start, fight, promote and sell. Use these verbs when you tell your audience what to do. Be sure to use action verbs in your call to action. Use less passive verbs like “is” and “have”. If you delivered a speech using only one word – that word would be an action verb.

“You” versus “I”

Remember your audience wants to hear about them – not about you. That means that the word they want to here more than any other is “you”. For that reason remove your use of “I” and “me”. You and yours is better than we and ours which in turn is better than I, me and mine. Run your speech through the “you-I” test. There should be more use of “you” than of “I” in your speech.


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Ford CEO Runner Up in 2011 Executive BS Jargon Award

What did he say?

BS jargaon award for Ford CEO

It can be mildly entertaining and incredulously frustrating when business leaders make statements that convey nothing but BS.

Lucy Kellaway writing for the Financial Times announced the executive winners of her annual  Jargon Awards.

Honourable mention goes to Alan Mulally, CEO of Ford Motor Co. for what Lucy labels as a purposeful yet content-free statement:

“Going forward, we are focused on aggressively managing short-term challenges and opportunities and we remain committed to delivering our mid-decade plan and serving a growing group of Ford customers.”


What did he say?

If I was a nervous investor before hearing that statement, I would be nervous and confused after.

The winner is this category of Sound And Fury goes to Cisco Systems Inc. CEO,John Chambers, who managed to be even emptier - and much uglier - in fewer words:

“We will accelerate our leadership across our five priorities and compete to win in the core.”


What was he smoking?

Imagine the staff searching for a straight answer about what he wants. What does he really want and how will we measure that?


Read the rest of "And the winners of 2011’s guff awards are..." by Lucy Kellaway as printed in the Globe and Mail.




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Speak More Slowly - important lesson from Stroke Victim

When Words Failed Him  is an inspiring story about Harvey Strosberg, a trial lawyer who suffered a massive stroke that robbed him of speech.

He learned to speak again and more importantly returned to his career as a court room lawyer.

A lesson that he points out is that he found he was more persuasive when he spoke slower. He suggests that most lawyers need to speak more slowly to win their arguments in the court room.

It's curious that after years of a successful law career he was still able to learn how to present more effectively. We should never stop learning. Too many presenters forget or ignore the fundamentals of presenting. In this case, because he had to learn how to speak again from scratch he was more willing to learn how to do it better.

The lesson for business presenters - don't wait for a stroke to force you to learn the fundamentals. Start speaking slower today.

Read the full story When Words Failed Him at the Globe and Mail.


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To be perfectly honest

The speaker responded to the question with that phrase.
I didn’t hear the rest of the answer because I was wondering why the speaker needed to state that now she would be perfectly honest.

I wondered how honest or dishonest was she when she answered previous questions.

I wondered about her understanding on the difference between honest and perfectly honest.

I wondered about when she wasn’t perfectly honest how imperfectly honest was she.

Naturally, I assumed that the speaker wasn't honest at all.

Why would a speaker say "To be perfectly honest" or "To tell the truth"? The only reason that I can think of is that they usually are dishonest and don't tell the truth.

So are you going to be honest with me - or tell that you will be honest with me?

If you tell me when you are honest - will you also tell me when you are dishonest? Or should I just assume that dishonesty is your norm?



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What are active listening skills?

Active listening is a powerful communication skill.

I think that you might be looking for some techniques that enhance that skill. If we were talking I would clarify that with you. That's one example of a active listening technique.

Here are a few more techniques to active listening:

  • Look directly at the person who is talking.
  • Smile.
  • Appear relaxed - not impatient.
  • Nod your head occasionaly - to show understanding - not necessarily agreement.
  • Repeat some key words.
  • Ask a question about a point.
This is a question that I received.

Do you have more questions about presentation and communication skills? Ask me.


George Torok

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Practical tips to help you deliver more effective presentations with less stress

Power Presentations Tips Vol 1 - on Kindle


Business presentations that inform, inspire and persuade

Power Presentation Tips offer you practical insights to be a more effective presenter so you can prepare and deliver successful business presentations in less time and with less stress.

Public speaking is not a natural born talent. It is a skill that can be learned and improved.

Power Presentation Tips offer you the bests ideas from George Torok, The Speech Coach for Executives. He helps business leaders deliver million dollar presentations.George Torok has coached hundreds of business leaders and trained thousands of presenters to deliver more effective business presentations.

He has delivered over 1,000 professional presentations across North America in conference centers, board rooms, auditoriums, meeting rooms and once on a moving train. Don’t worry, he didn’t fall off.

In the Power Presentation Tips you get the best principles, techniques and insights to use in your business presentations.Successful presentations are not the result of luck. They happen because of the superior knowledge, techniques and skills of the presenter.

Here is what you will find inside this 16-page booklet availble on Kindle.

Table of Contents
These are the first 12 in the series of Power Presentations Tips by George Torok. These tips are published almost every second week. To receive these tips directly by email visit www.SpeechCoachforExecutives.com


Power Presentations Tip: 01 It's not about you
How to make your presentation more successful by making it about your audience

Power Presentations Tip: 02 Begin with the end in mind
How to use Stephen Covey’s first principle to start your presentation on the better road to success

Power Presentations Tip: 03 Google-ize Your Presentation
Use these three tips from Google to create a better presentation

Power Presentations Tip: 04 - Zip it, Zip it Good
When and how to use the magic of the pause to your advantage

Power Presentations Tip: 05 - Be like a talk show host
Use this simple and powerful technique to design and deliver your presentation

Power Presentations Tip: 06 - Focus on the 80%
Why you should ignore 20% of your audience and how to indentify them

Power Presentations Tip: 07: Be present when you present
How to be present when you present

Power Presentations Tip: 08: No Jokes - no kidding
Why you should not start with a joke and what to do instead

Power Presentations Tip: 09: Why do you say that?
The most important question that you need to ask yourself more often

Power Presentations Tip: 10: Emphasize key points
How to emphasize your key points

Power Presentations Tip: 11: Take your gold medal stance
A simple body language technique to look like a winner

Power Presentations Tip: 12: No - it's not okay
Verbal ticks can annoy your audience. Be aware of these and avoid themEnjoy

Power Presentations Tips
George Torok
The Speech Coach for Executives

12 Power Presentation Tips on Kindle for $0.99

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Too much information - not enough time

How to deliver your management report clearly by saying less

You have been asked to present a report to management. You have two hours worth of information but only 20 minutes to speak. What a dilemma! How do you get your message across? How will you decide what to leave out? And will management punish you for leaving something out?

5 to 10 Times Rule
What should you do? If you only have two hours of information then you should only speak for about 12 to 24 minutes. Why? Because if you have two hours of material - then most of it will be irrelevant or boring or both. Follow this rule - you should always have at least 5 to 10 times more information than you present.

If you worked on the project and researched the information, you might easily fall into the trap that everything is important and interesting. After all, you sweated over all the details. And more important to you - you want management to see you as doing a thorough job. You don't want to leave something out because that might make you look as if you don't know everything - or that you didn't do your homework.

Show Your Stuff Without Telling All
How do you appear to know all your 'stuff' without telling all your 'stuff'? How do you make the right impression on management? You might feel that the only way to appear open and honest is to tell everything you know. The reality is that if you tell everything you know - you are wasting their time and you are demonstrating that you can't judge what is important and what isn't. The message that you will convey is that you can't be trusted to think.

Like it or not you must leave some information out. You must decide on what is most relevant to management for this presentation. Learn to do that effectively and you will have more success with your management reports. You will get more support from management and you will be better perceived as management material.

Let's look at the "5 to 10 times" rule. If you know 5 to 10 times what you actually deliver - you will feel more confident while presenting because you will clearly know your stuff. You will give the group your best stuff. And when you get questions - especially the obscure ones - you will handle them skillfully and confidently. Management will see that there is real substance behind the presentation. That will make them feel more confident about your report and you. It does not matter how much information you present - if they don't believe you or feel confident about you. Senior management must believe in you. That is your real bottom line.

So how do you cut? First, decide on your most important message. What is it that you want your listeners to feel, say or do after your presentation? For example, are you asking management for approval, budget, or other resources? Do you want them to feel confident that you are handling things well - and they can leave you alone? Or are you warning them about a problem that they might need to act upon? Be clear about your key message?

Focus On Key Message
Before you start to prepare your presentation - write your key message on a piece of paper and keep that in front of you while preparing your presentation. If you can't do this, then you really don't understand the purpose of your presentation. And people who do things without understanding their true purpose are doomed to fail. Check every exhibit, phrase, and fact against that purpose. If something doesn't help you get your key message across, delete it.

If you sculpt your presentation well enough you might deliver that 20-minute presentation in 17 minutes. And guess what? No one will be unhappy that you did it in less time. In fact, take note of the approving nods and smiles around the room when you finish early.

Several Versions
Take this method one step further. Because you will deliver similar messages over your career, develop different time versions of each message. Be ready to deliver your key messages in a 20-minute, 5-minute and 90-second format. When you can do that you will deliver the right presentation at the right time and be more successful in getting what you want.

What can you do if you really want management to have all the information? Give them the detailed report. But keep your presentation short. The best thing you can do for your business presentations is to make them shorter. Management will reward you.

SC© George Torok is the Speech Coach for Executives. Register for your free presentation skills tips at www.Torok.com Arrange for presentation skills training for your sales team by calling 905-335-1997 Find more free presentation skills tips at www.SpeechCoachforExecutives.com Receive regular presentation tips at http://twitter.com/PresentationsGo



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